Office Coordinator – Part-Time

Company Description

An organization is a leading provider of automotive market intelligence, delivering comprehensive and up-to-date data on vehicle prices, specifications, incentives, sales, and registrations. We take pride in being the go-to source for automotive market intelligence worldwide.

Job Description

As an Office Coordinator, your role will be instrumental in ensuring the efficient operation of our Frankfurt office. Your responsibilities will encompass a wide range of administrative, financial, and HR-related tasks, including but not limited to

Administration:

• Handling daily mail & incoming calls to the Frankfurt office
• Managing and organizing company documents (legal, financial, administrative)
• Overseeing office-related needs (supplies, facilities, safety, cleaning staff, etc.)
• Organizing client meetings and office events
• Assisting with different projects, forecasts and reports
• Maintaining personnel files, including setup for new hires

Accounting Support with External Accounting Company:

• Daily handling of the current bank account
• coordinating payments with vendors
• Monitoring travel expenses and coordination

Company Car Management:

• Coordinating vehicle hand-over and return processes,
• Monitoring monthly lease payments and insurance cases

Profile

Requirements:

• Previous experience supporting office operations in a team environment, with some knowledge of accounting, HR, and German employment law
• Account and book-keeping knowledge
• Fluent in English and German
• Proficiency in MS Office
• An open, communicative, and self-motivated personality
• Strong team player with good business etiquette and a customer-focused mindset

If this sounds like an exciting opportunity, please apply!