Overview

The Role
A successful candidate will be passionate, self-motivated, proactive, quick-thinking, flexible, able to pivot when necessary, thorough and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and an unwavering attention to detail. This is a fast moving position that requires someone who is a proactive and positive thinker, and able to exercise good judgment and communication.

Responsibilities

  • Provide administrative support for two Production Safety Managers, who lead the Original Series and Original Studio Films teams
  • Provide support to the overall Safety Teams, Original Series and Original Studio Films, in Los Angeles and international offices
  • Manage complex calendars, including scheduling internal and external meetings with multiple parties across multiple time zones
  • Coordinate travel arrangements, both domestically and internationally
  • Assist with onboarding of new hires
  • Collaborate with executive assistants and admins across teams on various aspects, including conferences and off-site meetings
  • Manage a heavy volume of communication and administrative paperwork internally and externally
  • Organize, attend, and participate in Safety Team meetings
  • Take notes in meetings and circulate information to the greater team
  • Create a positive atmosphere of professionalism and support
  • Build and maintain strong working relationships with executives, department leads and staff, and outside vendors to deliver results based on their needs
  • Support team leaders & coordinators with ad hoc projects
  • Assist with updating, tracking, and documenting Health & Safety documents

Qualifications

  • 3+ years experience as an administrative or executive assistant, providing support to a team or individual at a fast-paced company (experience in an entertainment setting a plus)
  • Team-player who operates in a team-oriented setting
  • Ability to be discrete and maintain confidential information
  • Proficiency in Google Suites (Gmail, Drive, Calendar, Docs, Sheets, Slides)
  • Self-starter with the ability to multitask, prioritize and respond accordingly in a fast-paced environment
  • Great communicator who can build strong working relationships with internal and external partners
  • Willingness to continue learning to ensure understanding of current production process and needs
  • Strong written and verbal communication skills
  • Willingness to take educated risks and think out of the box