Overview

Job Summary:
RESPONSIBILITIES:

Proactively manage all pertinent calendar(s) with alertness to agendas, deadlines, and potential conflicts
Partner with
production
leadership to effectively manage changing schedule priorities and communicate to all involved parties
Coordinate
production
schedule requests with executive team, ancillary production and corporate departments as needed
Negotiate with other productions and departments for studio screening and conference room bookings as needed
Establish a positive rapport with other assistants, department managers, and studio leadership
Actively participate in the assistants’ community
Create and support a friendly and professional atmosphere within team, department,
and production offices
Book all travel and create detailed itineraries
Help assemble major events including screenings and presentations
Work with individuals outside of the company on a variety of activities which may include scheduling talent for dialogue recording sessions and arranging for necessary production staff and talent travel needs
Coordinate logistics for on and off-site meetings, social events and morale/team building events
Manage and reconcile department petty cash, American Express account, expense reports, invoices and receipts, and flag upcoming expenses for budgetary purposes
Successfully manage the day to day tasks and operations, which may include but are not limited to:
Phone, email and mail correspondence
Shipping
Contacts and electronic paper files
Working meals and department/crew catering needs
Office supply needs
Department manuals, processes, procedural documentation
Wiki updates
Organizational chart for department
Delegating tasks to
Production Assistant’s and
other team members as needed
Order and maintain swag and prepare gift bags as requested; manage auction and charity requests and maintain file of donated time and items
Arrange VIP tours and host as needed
Participate in the hiring process as needed
May be called upon to assist with special projects, including personal/family matters, on occasion

QUALIFICATIONS:

Bachelors degree preferred
Administrative experience supporting a dynamic and demanding office environment required, film industry experience preferred
Strong organizational skills and attention to detail
High levels of customer service, professionalism, punctuality and reliability
Consistent and regular follow through on all requests
Superior interpersonal skills and baseline emotional intelligence in both written and verbal communication
Ability to prioritize multiple requests and projects in fast paced deadline driven environment
Ability to resolve problems on the fly, creatively and resourcefully
An engaged team player, willing to collaborate and jump in to help
Strong ability to work within ambiguous environments, adaptable to ever changing circumstances, situations and people
Initiative to learn new skills, studio procedures, and pipeline through self and studio education

*To be considered, please submit a cover letter with your resume

Please tell this employer you found the listing at FilmConnx.com.