Overview

Job Summary:
DESCRIPTION
This entry level position provides administrative and operations support to the project teams while providing an opportunity to learn about the production environment and process at ILMxLAB.

PRIMARY RESPONSIBILITIES
Project:

Support the Production team in daily activities, assist in production tasks and errands, and be the go-to person for general needs of the crew
Schedules internal and external meetings (incl. off-sites, conference calls, Cinesyncs, etc.); books resources and acquires materials for meetings. Wrangles attendees for timely start of meetings. Monitors calendars and mitigates schedule conflicts
Handles physical and digital deliveries of project files, equipment and information. Record/track all delivery details. Communicates with partners, clients, vendors and other internal departments regarding delivery logistics
Organizes reference files on the network. Ensures the files are saved in proper locations with proper naming conventions. Maintains online file repositories (box.com, etc.)
Under the guidance of the Producer(s), Production Manager(s) and Production Coordinator(s), updates project task boards and tracking databases
Assist the Production Coordinator with note taking, distributing project information, and project research/information gathering as directed
Organizes production travel and completes expense reports
Takes the lead in packing and shipping equipment for offsite projects, ensuring that all technology needs are accounted for, and possible additional needs are anticipated
Department:

Calendaring for internal xLAB meetings, events, and other tracking
Act as day-to-day point of contact for new hires during the onboarding process, including ensuring correct workstation and equipment setup, and assisting with ergonomic requests, etc.
Set up space and equipment for meetings, reviews and demos. Troubleshoot room/resource issues to ensure timely start and smooth operation. Maintains ILMxLAB space and equipment in functioning order. Liaises to support departments to obtain help and resources as needed
Updating tracking documents
Purchasing tracking/support, receipt of shipped goods, and deployment of shipped goods
Responsible for receiving, logging, labeling and tracking physical VR tech equipment and components, including equipment loan outs
Create and maintains various production documents, including department intranet pages, onboarding documents, training/how-to manuals, etc. Distributes weekly documents and reports
Maintains mail aliases; crew, client and vendor contact lists
Organizes ergo breaks, purchases craft service, and orders meals for meetings and overtime
Handles purchase requests as needed
Run VR product demos for internal and external parties, under direction of producers and studio management
EDUCATION / EXPERIENCE
Bachelor’s degree or equivalent work experience
At least one (1) year of production experience in Video Games, Software Development, Feature Animation, Visual FX, Animated Television, or applicable entertainment industries
REQUIRED SKILLS / COMPETENCIES
Excellent communication skills (written, oral, and interpersonal)
Strong organizational and computer skills
Excellent time management with the ability to troubleshoot and solve problems
Ability to anticipate issues or concerns
Must be able to work in a fast-paced environment, juggling multiple projects, while meeting hard deadlines
Detail-oriented
Must be willing to work adjusted hours when necessary
Professional demeanor and ability to interact with employees at all levels of the company
Must have the ability to juggle multiple projects, work with diverse personalities and work within strict deadlines
Must possess attention to detail, follow through, and strong communication skills
DESIRED SKILLS / COMPETENCIES
Experience or interest in the creation of VR and AR experiences
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